How to Charter a Troop

 The Key Steps Involved

  1. Talk with the leadership of your church or Christian organization. The Pastor of your church (or, in some cases, the leader of a Christian organization aligned with our mission) is also known as the Institutional Head ("IH"). The IH must be willing to agree to the Trail Life USA Statement of Faith and Values.  He can begin the “pre-charter” steps by clicking the blue button below titled “CLICK HERE TO GET STARTED.”  [Some churches require the approval of a board, Deacons, or Elders before entering this agreement—so plan accordingly.] 

  2. Your Pastor/organization leader ("IH") will then appoint his liaison (known as the Chartered Organization Representative, or “COR”).The IH or COR will then select the rest of the “core leadership team” consisting of a Committee Chairman, a Troop Chaplain, a Treasurer and a Troopmaster. See the Troop Level Positions document for general position descriptions.

  3. The COR and other core leadership team members meet and discuss the Adult Leadership positions needed, the skills and talents required for each, and who (usually from within the church/organization family) will best fill each role.

  4. Core leadership team members approach these potential leaders, asking them to serve. Once they agree, core leaders complete their Adult Membership Applications and the chartering process online (which includes acceptance and agreement with Trail Life USA policies and the Statement of Faith and Values), consent to a criminal background check, and submit payment of the membership fee.

  5. After successful completion of the Adult Membership Application, applicants will receive an e-mail invitation from [email protected] so they can complete the Child Safety Youth Protection Training online.

  6. Adult leaders are only approved by Trail Life USA after an approved criminal background check and their successful completion of the Child Safety Youth Protection Training.

  7. Once the chartering process is complete, additional leaders register and youth and their families are invited to participate. The Troop Committee meets to review the Annual Troop and Membership Costs information and to begin establishing a Troop budget.

  8. Schedule a special informational meeting (a “Join the Trail” event), where participants will sign up, submit fees, and become members.


Check out Chartering FAQ and Troop Numbering Policy for even more information.